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Power BI Access and Subscription

Last updated: Jul 20th 2024

Power BI is a business analytics service aimed at empowering people and organizations with access to critical intelligence. There are licensing options for Power BI.

A Power BI license with free and Pro per-user license only uses a shared and limited capacity to process content. If content is stored in that shared capacity, users who are assigned a Power BI Pro license can collaborate only with other Power BI Pro users. They can consume content shared by other users, publish content to app workspaces, share dashboards, and subscribe to dashboards and reports. When workspaces are in Premium capacity, Pro users may distribute content to users who don't have a Power BI Pro license.

 

The table below summarizes the basic capabilities of each license type.

 

                       LICENSES AND LICENSE TYPES

License type

Capabilities when workspace is in shared capacity

Additional capabilities when workspace is in Premium capacity

Power BI (free)

Access to content in My Workspace

Consume content shared with them

Power BI Pro

Publish content to other workspaces, share dashboards, subscribe to dashboards and reports, share with users who have a Pro license

Distribute content to users who have free licenses

Power BI Premium Per User

Publish content to other workspaces, share dashboards, subscribe to dashboards and reports, share with users who have a Premium Per User license

Distribute content to users who have free and Pro licenses

Reference document:Power BI licensing for users in your organization - Power BI | Microsoft Docs

Premium Per User:It is basically for each user specific license and the don't get the unlimited distribution as it was in premium. Premium Per User (PPU) includes all Power BI Pro license capabilities, and also adds features such as paginated reports, AI, and other capabilities that are only available to Premium subscribers.

Sharing experience - Users with difference in Pro Plus and other licenses might experience issues with sharing. The Pro Plus user who has content in Premium Per User capacity, sharing the content with Pro user might not be able to access the artifacts. They will be notified to upgrade to Pro Plus license or the initial Pro Plus user will have to deploy the content in workspace which is mapped to normal premium capacity and not PPU capacity.

 

Premium Per User:

It is basically for each user specific license and the don't get the unlimited distribution as it was in premium. Premium Per User (PPU) includes all Power BI Pro license capabilities, and also adds features such as paginated reports, AI, and other capabilities that are only available to Premium subscribers.

Sharing experience - Users with difference in Pro Plus and other licenses might experience issues with sharing. The Pro Plus user who has content in Premium Per User capacity, sharing the content with Pro user might not be able to access the artifacts. They will be notified to upgrade to Pro Plus license or the initial Pro Plus user will have to deploy the content in workspace which is mapped to normal premium capacity and not PPU capacity.

If your PPU trial expires, you and your users will still have access to the workspace, but content that requires the license will be unavailable. You must then either move the workspace to a Premium capacity, or turn the requirement off.

 

Reference document:

Power BI Premium Per User - Power BI | Microsoft Docs

 

What is Power BI Premium:

It is a new capacity-based model. Instead of bulk assigning workspaces for the entire organization, you have granular control on specific workspaces make use of your Premium v-cores.

·       supports up to 10 GB in size models.

·       Dedicated hardware and capacities for better performance.

·       Scalable at any point in time.

·       People that produce content must have a PRO license.

·       People that consume do not need a license.

 

Reference Documents:

What is Microsoft Power BI Premium? - Power BI | Microsoft Docs

Power BI Premium FAQ - Power BI | Microsoft Docs

Configure and manage capacities in Power BI Premium - Power BI | Microsoft Docs

Pricing & Product Comparison | Microsoft Power BI

 

Power BI administration:

It is the management of the organization-wide settings that control how Power BI works. Users that are assigned to admin roles configure, monitor, and provision organizational resources. 

 

There are several roles that work together to administer Power BI for your organization. Most admin roles are assigned in the Microsoft 365 admin center or by using PowerShell. The Power BI Premium Capacity and Power BI Embedded Capacity admin roles are assigned when the capacity is created.

 

What is Power BI administration? - Power BI | Microsoft Docs 

 

SYED ABDUL QUADER Published on 17 Mar 2022
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